Important Information for Exhibitors
General Information
The Service Desk is located next to the Registration Desk at the entrance to the Gordon Wu Hall on Level UG of the B P International Locks for showcases are available from the Service Desk. Paging and message services are also available.
Service Desk Opening Hours
| Day 1 | 08:00 to 18:00 |
| Day 2 | 08:00 to 18:00 |
| Day 3 | 08:00 to 18:00 |
| Day 4 | 08:00 to 18:00 |
The Registration Desk is located next to the Service Desk at the entrance to the Gordon Wu Hall on Level UG of the B P International. Exhibitors can register and collect their badges at this desk.
Registration Desk Opening Hours
| Day 1 | 08:00 to 18:00 |
| Day 2 | 08:00 to 18:00 |
| Day 3 | 08:00 to 18:00 |
| Day 4 | 08:00 to 18:00 |
Exhibitors and their registered staff will be issued exhibitor badges. To avoid congestion, a maximum of 2 badges will be issued per show case. For security reasons, exhibitors and their registered staff must wear their badges throughout the convention.
Registered exhibitors can enter and set up their tables from 08:00 on the day of the show. Departure time is from 17:30 to 18:00 on the last day of the exhibition.
All Bourse Tables must remain OPEN until closing time during each day of the convention. Exhibitors should not vacate their table before the official move-out time on the last day of the convention, unless special permission has been given by the Organiser. Full details of Bourse Table Operating Hours are in the Event Schedule.
Each exhibitor’s Bourse Table Fee includes the use of one 6-foot long table (with an additional small side table for corner tables), two showcases (three for corner tables), a fascia board and exhibitor badges. Occupation of a vacated table without the consent of the Organiser is not allowed. Such an act will constitute grounds for expulsion from the current convention and debarment from future conventions. Inspections of the Bourse Area will be made regularly by security and floor personnel to ensure compliance.
Exhibitors must keep their table in an orderly manner. Exhibits should be displayed in a way that is both professional and compatible with the image of the convention. Bourse Tables must be manned by authorised, competent and knowledgeable staff at all times during the convention.
The Organiser has the right to remove any bills or posters which, in its opinion, do not conform with the purpose and image of the convention.
All property and goods, including without limitation all publicity material brought by exhibitors into any part of the exhibition venue, are brought at the exhibitor’s own risk. The Organiser does not guarantee the safety and security of such property or goods and shall not in any way be liable or responsible for any theft, loss or damage thereof. For the avoidance of doubt, the showcases, cabinets and other storage facilities as provided by the Organiser in any part of the exhibition venue including, without limitation, tables, space and raw space, are for exhibition purposes only. Exhibitors are solely responsible for the safety and security of all their property or goods stored in such showcases, cabinets and storage facilities at all times.
The Organiser undertakes no financial or legal responsibility for any type of risk concerning or affecting exhibitors, visitors, their personal belongings and exhibits. Exhibitors are therefore responsible for taking out all necessary insurance to cover their exhibits, the venue and other third parties.
Exhibitors are also required to comply with Section 40 of the Employees’ Compensation Ordinance, Cap.282 (“ECO”) to cover their liabilities – both under the ECO and common law for injuries at work in respect of all their employees, irrespective of the length of employment contract or working hours, full time or part time, permanent or temporary employment.
Working Visa
- Hong Kong takes its immigration and customs laws seriously. To help make your visit as smooth as possible and observe all legal requirements, we have prepared the following advice.
- Travellers entering the territory are prohibited from working or participating in events with a reward. For more information, please visit the HKSAR Government website: https://www.immd.gov.hk/eng/faq/visit-transit.html.
- If you wish to obtain a temporary working visa, please fill out the Hong Kong SAR Immigration Department ID 990A form, which can be downloaded from www.immd.gov.hk/pdforms/ID990A.pdf.
- We will be happy to assist you with your application, which will usually take 2 to 3 months. Please email the completed form and relevant information to us at info@hicc.hk for assistance.
- If you plan to hire any legal temporary workers, please let us know at least 14 calendar days before the first day of the convention, so appropriate arrangements can be made.
Customs and Excise Department Declarations
According to the Cross-boundary Movement of Physical Currency and Bearer Negotiable Instruments Ordinance, Chapter 629, Laws of Hong Kong, any person arriving in Hong Kong in possession of a large quantity of currency and bearer negotiable instruments worth more than HKD120,000 is required to make a declaration.
For more information, please visit the HKSAR Customs and Excise Department website: www.customs.gov.hk/en/faqs/currency-and-bearer-negotiable-instruments/index.html
Dealers in Precious Metals and Stones Registration System
From 1 April 2023, the Hong Kong SAR Government introduced a new registration system for dealers in precious metals and stones to bolster the fight against money laundering and terrorist funding. The HKSAR Customs and Excise Department will oversee this system, ensuring registered dealers follow the rules and properly tackle money laundering and terrorist financing activities.
For non-Hong Kong precious metals and stones dealers, they must file a cash transaction report to the HKSAR Customs and Excise Department for any specified cash transactions. This report should include travel details, information about the dealer or their representative, customer particulars, and transaction specifics. It must be submitted within one day after the transaction or before the dealer/representative leaves Hong Kong, whichever is earlier.
For more information, please visit the HKSAR Customs and Excise Department website: www.drs.customs.gov.hk
Terms and Conditions
- The Organiser (“HICC”) will not be responsible nor be involved in any commercial or legal disputes arising between buyers and sellers.
- Selling or displaying counterfeit items and materials at the convention is strictly forbidden. The Organiser reserves the right to expel exhibitors once any incident of counterfeiting is confirmed. The Organiser also has the right to permanently ban any exhibitor from participating in future HICC conventions.
- All exhibitors are required to wear their badges at the exhibition. Exhibitors cannot sell, lease transfer or share bourse tables, showcases, and exhibitor badges.
- Only registered exhibitors have the right to sell merchandise in the venue. Visitors are not allowed to sell any merchandise inside the exhibition.
- The organiser reserves the right to expel visitors if any incidents of unauthorised selling are confirmed.
- The Organiser will provide general security to the exhibition. The Organiser will not be responsible for any loss or damage to merchandise or injury to persons. All exhibitors should insure their own merchandise and possessions.
- Exhibitors and visitors are not allowed to display any promotional material without the consent of the Organiser.
- The personal data of exhibitors and visitors will be included in the HICC’s database and the HICC will make use of such information for promotional purposes.
- Photos and videos will be taken during the convention period and used for promotional purposes.
- The HICC has the right to deny any person entry to the venue without providing any reason. The HICC reserves the right to expel any person from the convention who fails to comply with the above terms and conditions.